Accounts Assistant

An exciting opportunity for an experienced Accounts Assistant to support both Purchase and Sales Ledger activity within a busy finance team. You’ll handle day to day AP/AR processing, reconciliations, invoicing, and help improve and streamline financial processes. Ideal for someone detail driven with strong systems skills and a passion for making processes more efficient

Accounts Assistant (AP & AR)

Location: Hartlebury

Salary: Negotiable

Contract: Permanent

A growing organisation is looking for an experienced Accounts Assistant to join its busy finance team. This role sits within a collaborative Group Services function and plays a key part in ensuring smooth, accurate, and efficient financial operations across both Accounts Payable and Accounts Receivable.

About the Role

You’ll be involved in the day to day management of the Purchase Ledger and Sales Ledger, gaining a strong understanding of existing processes before helping to improve and streamline them. Working closely with the wider finance team, you’ll support ongoing efforts to automate manual tasks, enhance accuracy, and strengthen financial controls.

This position is ideal for someone who enjoys detail, takes pride in doing things properly, and has the curiosity to identify better ways of working.

Key Responsibilities

• Managing purchase invoices, employee expenses, and ensuring all approvals are in place
• Preparing and reconciling manual, overseas, BACS, and other bank payments
• Reviewing accounting systems for errors and ensuring data accuracy
• Reconciling supplier statements and investigating discrepancies
• Reviewing foreign exchange differences and reconciling balances
• Identifying opportunities to automate and streamline processes, including exploring AI driven solutions
• Supporting the transition to portal-based supplier interfaces
• Reviewing and approving draft sales invoices, ensuring accuracy against budgets and contracts
• Processing sales invoices in line with client terms and resolving discrepancies
• Uploading and managing invoices across client portals
• Liaising with internal teams regarding invoicing queries and budget variances
• Supporting the finance team and assisting with audit requirements

What You’ll Bring

• At least 3 years’ experience in a busy finance environment
• AAT qualification is beneficial but not essential
• Solid understanding of double entry bookkeeping
• Confident Excel skills
• Experience with systems such as Xero, Sage Intacct or Sage 50 is advantageous
• Exposure to international accounting (e.g., USA or Germany) is a bonus
• Strong commercial awareness and accuracy in reviewing budgets and billing
• Ability to investigate discrepancies and take ownership of resolutions
• Proven examples of improving or streamlining finance processes

Why Join

You’ll be part of a supportive, forward-thinking team within a creative and fast-moving organisation. The environment encourages innovation, continuous improvement, and a mindset that “anything is possible.” Flexibility is important, and while the role is based in Hartlebury, occasional travel to other sites may be required.

If you’re a detail driven finance professional who enjoys improving processes and supporting a dynamic team, this could be a great next step in your career. Reach out to apply or find out more.