Invoice Validator

Job Purpose

The Invoice Validator supports the Finance Team by ensuring that all provider, non‑contract, continuing healthcare (CHC), primary care and corporate invoices are accurately validated, coded, authorised and processed in line with national policy, Standing Financial Instructions (SFIs), and local commissioning arrangements. The postholder plays a key role in maintaining financial control, preventing incorrect payments, and supporting high‑quality financial reporting.

 Key Responsibilities

• Invoice Validation — Validate all incoming invoices against contracts, purchase orders, CHC packages, prior approvals, and activity records, ensuring accuracy and compliance with SFIs.
• CHC & Non‑Contract Activity Checks — Verify eligibility, correct rates, package details, start/stop dates, and provider claims for CHC and NCA invoices.
• Data Matching — Match invoice data to commissioning datasets, contract schedules, and internal finance systems (e.g., SBS, NEP, Oracle).
• Dispute Management — Raise, track and resolve invoice queries with providers, SBS, and internal teams, ensuring timely resolution.
• Financial Controls — Ensure all invoices comply with SFIs, VAT rules, correct coding, and delegated approval limits.
• System Processing — Process validated invoices through the ledger, ensuring correct cost centre, subjective, programme area and commissioning codes.
• Reporting Support — Provide accurate invoice status updates to Finance Business Partners and support month‑end accruals and reporting.
• Provider Liaison — Maintain effective communication with NHS and non‑NHS providers to resolve discrepancies and ensure accurate billing.
• Audit & Compliance — Maintain audit trails, support internal/external audit requests, and ensure compliance with national and local policies.
• Continuous Improvement — Contribute to process improvements, automation initiatives, and standardisation across the finance function.

 Key Working Relationships

• Finance Business Partners
• CHC Teams
• Contracting & Commissioning Teams
• SBS / NEP Ledger Teams
• NHS and non‑NHS providers
• Internal Audit / External Audit

 Skills & Experience Required

• Invoice validation experience, accounts payable, ideally in CHC, or commissioning.
• Strong understanding of SFIs, PO processes, and financial controls.
• Ability to interpret contracts, CHC packages, and activity data.
• High level of accuracy and attention to detail.
• Confident using finance systems.
• Strong communication skills for managing provider queries.
• Ability to work to deadlines in a high‑volume environment.